Meetings have their benefits but unchecked you will end up wasting money and time on that. Meetings that are poorly organized are responsible for wastage of up to four hundred billion dollars annually. Nonetheless, it is not too late to make changes and avoid this. It is great that so many companies have decided to act in cutting down poorly organized meetings which hurt the firm more than the good they bring. Meetings are not in themselves bad but holding them frequently will interfere with productivity. Stand-up meetings are being adopted fast and they are commonly known as scrums. These can be held on a daily basis if need be but the rule is that they cannot be more than fifteen minutes. No one will be seated during scrums so that everyone can understand how crucial it is to keep them brief. If you haven’t adopted this trend in your firm you ought to get in line because they have many benefits.
First of all, they are short. The traditional meetings tend to go on for long hours and this is one way of wasting time while remaining oblivious of what you are doing. With people having to stand they will not be happy if the meeting is taking too long. Each person is given a chance to talk so that no one will be ignored. On top of that, this is one of the best ways to ensure people do not keep on interrupting or being distracted which can make the meeting to go beyond the set time. The discussions revolve around the tasks everyone has to accomplish by the end of the day and the kind of support they need. Because everyone will be aware of what is going on, it will not be difficult for them to come up with the solution of the problems stated and in such a way people will go back to their job much quicker. They are effective in team building and promoting teamwork too. Even though there is a discussion of serious matters it also gives people the opportunity to get together and socialize. People from different departments rarely meet during the day but when there are frequent meetings they will actually be interacting often which promote team spirit.
When the different departments are working independently coordinating them will not be easy. Nevertheless, with the whole team deliberating the goals and working together to achieve them it will be very easy. Also, employees will have a chance to hear what each department is up to and engage in a wider discussion. Coordinating the work becomes much simpler if each member is aware of the roles and responsibilities everyone is playing. It is also a great way to team build too.